Administrative Reimbursement Specialist Press ENTER to read the content or TAB to skip.

Administrative Reimbursement Specialist

We are hiring an experienced Administrative Coordinator to support 4–5 faculty members in a fast-paced, professional environment. This role focuses heavily on expense reimbursements and travel coordination — applicants without at least 3 years of relevant experience will not be considered.

Key Duties:

• Support 4–5 faculty members with administrative tasks
• Coordinate international and domestic travel arrangements
• Handle high-volume expense reimbursement (via Concur or similar platform)
• Draft and edit internal/external correspondence
• Schedule meetings and appointments; create itineraries
• Assist in planning events, including visits from external speakers/consultants
• Minimal calendar management

Required Qualifications:

• Minimum 3 years of administrative experience
• Proven experience managing travel logistics and expense reimbursements
• Familiarity with Concur or comparable expense system
• Proficient in Microsoft Outlook and other MS Office tools
• Ability to manage multiple priorities with attention to detail
• Ability to work on-site in Cambridge Monday-Friday

Pay for this position is $25/hour

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