Academic Executive Assistant

The Academic Executive Assistant role is a vital position supporting a leading educational institution. You will manage diverse administrative tasks, coordinate events, and serve as a key contact for student and faculty interactions. This onsite position offers opportunities for professional development, involvement in educational events and field trips, and contributes to a vibrant academic community. The role pays $35.00 per hour.

Why This Job Is Awesome / Your Impact

• Engage regularly with students and faculty
• Participate in numerous educational events, open houses, and field trips
• Opportunity for long-term employment and career growth
• Contribute to a dynamic academic environment

Responsibilities

• Respond to inquiries via phone and email
• Manage graduate student appointments, grades, and thesis submissions
• Schedule classrooms and coordinate with administrative staff
• Maintain student records and admissions databases
• Monitor expenses and process reimbursements
• Support website updates and draft correspondence
• Organize educational activities and events
• Train administrative assistants and review procedures
• Manage Visiting Student applications and prepare event materials
• Provide support to the Assistant Director of Academic Programs

Required Skills & Experience

• Minimum of 5 years of administrative or student services experience
• Excellent interpersonal, verbal, and written communication skills
• Strong organizational and time management skills
• Ability to work independently and collaboratively
• Proficiency with MS Office applications

Preferred Skills & Experience

• Knowledge of SAP, Concur Travel Reporting, Odyssey, Slate, Filemaker, Drupal, or similar systems
• Interest in student engagement and educational administration