Senior Executive Administrative Assistant (Higher Education)

Administrative & Office

Temp-to-Hire

Cambridge, Massachusetts

Onsite

Administrative & Office

Onsite

Cambridge, Massachusetts

Temp-to-Hire

This is a great opportunity for a seasoned Executive Assistant / Senior Administrative Assistant who already knows how higher education works such as faculty priorities, academic calendars, committee cycles, and the pace/complexity that comes with supporting senior academic leadership. Ideal candidates will have handled high-volume, high-stakes calendar management for senior faculty and you're comfortable operating with discretion, precision, and strong judgment in a campus setting.

Key Details

Title: Executive Assistant / Senior Administrative Assistant
Location: Cambridge, MA
Work Arrangement: On-site, Monday-Friday 9:00 AM-5:00 PM
Pay Rate: $35-$38/hour

Your Impact
You'll serve as a true right-hand partner to senior faculty/academic leadership--owning complex scheduling and administrative execution so your leaders can focus on teaching, research, and institutional priorities. This role requires someone who can anticipate needs, manage competing priorities calmly, and thrive in the culture and norms of a university environment.

Responsibilities

Own complex calendar management (frequent changes, competing priorities, confidential meetings)
Coordinate internal and external meetings with multiple stakeholders (faculty, staff, students, vendors, visiting speakers, committees)
Draft and proofread professional communication; manage correspondence with discretion
Maintain organized documentation and systems (files, shared drives, databases/tools as applicable)

Required Qualifications
To respect everyone's time, please apply only if you meet all of the following:

At least 4 years in a higher education environment (as your professional setting)
Demonstrated complex calendar management experience supporting senior faculty/leadership (multi-party scheduling, frequent changes, high attention to detail)
Familiarity with committee-driven work and academic processes (events, programs, visiting lecturer logistics, etc.)

Candidates applying without this meaningful higher education experience likely won't be the right match.

Disclaimer: There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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