Part-Time Program Administrative Assistant

We’re seeking a Part-Time Administrative Assistant II to be the welcoming face and operational backbone of our busy program office. In this key role, you’ll provide front-line administrative support, coordinate events, and assist with special projects, ensuring the office runs smoothly and efficiently. This is an excellent opportunity for a detail-oriented, organized professional who enjoys interacting with visitors and internal stakeholders.

Compensation: Up to $26/hour | Contract role

Key Responsibilities:

• Serve as the first point of contact for visitors and callers, providing friendly and professional support
• Handle administrative tasks, including financial processing, meeting coordination, and space scheduling
• Plan and execute logistics for small and large events—catering, materials, registration tracking, and on-site support
• Manage staff timesheets and collaborate with managers on reporting and reconciliation
• Support special projects and daily operational tasks to ensure seamless office operations

• Bachelor’s degree
• Proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Prior experience in office administration, program support, or administrative coordination
• Experience supporting meetings, events, or operational logistics

• Experience in academic, nonprofit, or institutional settings
• Internship, work-study, or office support experience

• Onsite role with flexible start and end times
• Core hours: Monday–Thursday, roughly 10:00 AM – 3:30 PM (flexible)